Let’s be real, staying productive can be tough with so many things pulling at our attention. That’s where productivity tools come in—they make life easier by helping you stay on top of tasks, manage your time, and even work better with your team. Whether it’s jotting down notes, planning projects, or keeping track of deadlines, there’s a tool out there that fits the bill.
We’ve rounded up 20 awesome productivity tools that can help you get things done faster and with less stress. Each one brings something unique to the table, so you’re sure to find a few that work for you. Let’s jump in and explore what they’ve got to offer!
Notion
Notion is an all-in-one workspace that combines note-taking, task management, and project planning. It allows users to create customizable pages and databases to organize information effectively.
Pricing: Free for personal use; paid plans start at $4 per month for additional features.
Website: https://www.notion.so
Todoist
Todoist is a task management application that helps users organize and prioritize tasks. It offers features like due dates, labels, and project sections to streamline task management.
Pricing: Free version available; premium plans start at $4 per month.
Website: https://todoist.com
Obsidian
Obsidian is a knowledge base application that uses a local folder of plain text Markdown files. It enables users to create and link notes, facilitating a networked thought process.
Pricing: Free for personal use; commercial licenses and add-on services are available.
Website: https://obsidian.md
Trello
Trello is a visual tool for organizing tasks and projects using boards, lists, and cards. It supports collaboration and integrates with various apps to enhance productivity.
Pricing: Free tier available; business plans start at $5 per user per month.
Website: https://trello.com
Evernote
Evernote is a note-taking app designed for organizing and archiving information. It allows users to capture notes, images, and web clippings, and syncs across devices.
Pricing: Free basic plan; premium plans start at $7.99 per month.
Website: https://evernote.com
Microsoft OneNote
Microsoft OneNote is a digital note-taking app that allows for free-form information gathering and multi-user collaboration. It integrates with other Microsoft Office applications.
Pricing: Free with a Microsoft account; additional features available with Microsoft 365 subscription.
Website: https://www.microsoft.com/en-us/microsoft-365/onenote/digital-note-taking-app
Google Keep
Google Keep is a note-taking service that offers tools for notes, lists, and reminders. It integrates seamlessly with other Google services.
Pricing: Free.
Website: https://keep.google.com
RescueTime
RescueTime is a time management software that tracks computer usage to provide insights into productivity habits. It helps users understand how they spend their time and identify areas for improvement.
Pricing: Free version available; premium plans start at $12 per month.
Website: https://www.rescuetime.com
Forest
Forest is an app that encourages staying focused by growing virtual trees during periods of concentration. It helps users stay away from their phones and remain productive.
Pricing: $1.99 for the mobile app; free browser extension available.
Website: https://www.forestapp.cc
Pomodone
Pomodone is a time management tool that integrates with task management services to apply the Pomodoro Technique. It helps users work in focused intervals with breaks in between.
Pricing: Free basic plan; premium plans start at $4.49 per month.
Website: https://pomodoneapp.com
Habitica
Habitica is a habit-building and productivity app that uses game mechanics to motivate users. It turns tasks and habits into a game, rewarding users for completing activities.
Pricing: Free with optional in-app purchases; subscription plans start at $5 per month.
Website: https://habitica.com
Focus@Will
Focus@Will is a music service designed to improve concentration and focus. It offers specially curated music tracks that enhance productivity.
Pricing: Plans start at $7.49 per month.
Website: https://www.focusatwill.com
Cold Turkey
Cold Turkey is a distraction-blocking application that helps users stay focused by restricting access to certain websites or applications. It offers various blocking options to enhance productivity.
Pricing: One-time payment starting at $39.
Website: https://getcoldturkey.com
TickTick
TickTick is a task management app with features like a calendar, reminders, and habit tracking. It helps users organize tasks and improve productivity.
Pricing: Free version available; premium plans start at $2.79 per month.
Website: https://ticktick.com
Asana
Asana is a project management tool that helps teams organize, track, and manage their work. It offers features like task assignments, timelines, and project tracking.
Pricing: Free basic plan; premium plans start at $10.99 per user per month.
Website: https://asana.com
Slack
Slack is a messaging app for teams that facilitates communication and collaboration. It offers channels, direct messaging, and integrations with various tools.
Pricing: Free version available; paid plans start at $7.25 per user per month.
Website: https://slack.com
Google Calendar
Google Calendar is a time-management and scheduling tool that helps users organize events, set reminders, and share schedules. It integrates seamlessly with other Google services.
Pricing: Free for personal use; included in Google Workspace subscriptions for businesses starting at $6 per user per month.
Website: https://calendar.google.com
MindMeister
MindMeister is a mind mapping tool that enables users to visualize ideas, brainstorm, and organize information collaboratively. It supports real-time collaboration and cloud storage.
Pricing: Free basic plan; premium plans start at $4.99 per month.
Website: https://www.mindmeister.com
Zapier
Zapier is an automation tool that connects apps and services to automate repetitive workflows. It supports thousands of app integrations, saving time and effort.
Pricing: Free for basic automations; premium plans start at $19.99 per month.
Website: https://zapier.com
Clockify
Clockify is a free time-tracking tool suitable for individuals and teams. It allows users to track work hours, set time budgets, and generate detailed reports for better productivity management. It supports integrations with various apps and platforms.
Pricing: Free for basic time tracking; premium plans start at $4.99 per user per month.
Website: https://clockify.me
At the end of the day, the right tools can take a lot of the guesswork out of staying productive. Whether you’re looking to organize your personal life or manage a big project at work, these tools have you covered. Check them out, give them a try, and see how they can make your life a whole lot smoother.
Got a favorite productivity tool we didn’t mention? Or maybe you’ve got suggestions for tools we should try next? Drop a comment below and let us know—we’d love to hear what’s working for you!
